The term “procurement” refers to the process of acquiring goods, works and services. The process spans the whole cycle from identification of needs, choosing adequate procurement methods, sourcing suppliers and evaluation of their offers up to the award of contract. An integral part of the procurement process is the management of the contracts and assets through the whole project life cycle.

UNDP procurement is based on the principles of:

    Best value for money
    Fairness, integrity and transparency
    Effective international competition
    Interest to UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process)

UNDP procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market and negotiates and maintains local Long Term Agreements (LTA) for goods and services that are frequently used by business units and development partners.
The UNDP Zambia Procurement Unit aims to provide quality service and timely, effective and efficient delivery.


The office of the UNITED NATIONS DEVELOPMENT PROGRAMME (UNDP) in Zambia hereby invites your company to submit a Proposal to this Request for Proposal (RFP) for the above subject.


This RFP shall include the following documents:


Section 1 – This Letter of Invitation

Section 2 – Instructions to Proposers (including Data Sheet)

Section 3 – Terms of Reference

Section 4 – Proposal Submission Form

Section 5 – Documents Establishing the Eligibility and Qualifications of the Proposer

Section 6 – Technical Proposal Form

Section 7 – Financial Proposal Form

Section 8 – Contract for Professional Services, including General Terms and Conditions


Your offer comprising of a Technical and Financial Proposal, in separate sealed envelopes, should be submitted in accordance with Section 2, Clause D.


      United Nations Development Programme

      Registry   in the BID BOX (near Room 4)

      Plot 11876, UN House, Alick Nkhata Road, Longacres, Lusaka


The Proposals should be received by UNDP not later than 12:00 hours (Zambia time) on Friday 21 st October, 2016 either by courier, or hand carried.

Should you need further clarification, kindly communicate with the contact person indicated in the attached Bid Data Sheet duly assigned to handle all queries for this RFP.


We look forward to your Proposal and thank you in advance for your interest in the UN Zambia procurement opportunities.