Procurement

The term “procurement” refers to the process of acquiring goods, works and services. The process spans the whole cycle from identification of needs, choosing adequate procurement methods, sourcing suppliers and evaluation of their offers up to the award of contract. An integral part of the procurement process is the management of the contracts and assets through the whole project life cycle.

UNDP procurement is based on the principles of:

    Best value for money
    Fairness, integrity and transparency
    Effective international competition
    Interest to UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process)

UNDP procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market and negotiates and maintains local Long Term Agreements (LTA) for goods and services that are frequently used by business units and development partners.
The UNDP Zambia Procurement Unit aims to provide quality service and timely, effective and efficient delivery.

Invitation for Expression of Interest for Local Suppliers of Goods and Services (UNDP EOI /01/2017)

UNDP Zambia is seeking qualified local contractors to establish Long Term Agreements (LTAs) for delivery of various goods and services to be added to the UNDP 2017 Local Service Providers’ Roster.

Potential qualified suppliers are hereby invited to submit their Expression of Interest (EOI) in the following areas:

1.       Cafeteria services

2.       Catering services

3.       Maintenance Services of Air Conditioning Units

4.       Maintenance Services for Fire Fighting Equipment

5.       Stationery and office supply

6.       Furniture

7.       Gardening and Landscaping Management Services

8.       Cleaning and Messenger services

9.       Generator maintenance

10.    Elevator Maintenance

11.    Office Partitioning, aluminium doors and windows

12.    Building Maintenance (carpentry, plumbing and Grades 4 and 5)

13.    Civil Works for Grades 3 and 4

14.    Clearing and forwarding agents

15.    Transport and logistics

16.    Car hire

17.    Photocopying and Binding

18.    Printing Services

 

The EOI submissions shall be comprised of:

 

1.       Detailed description of the Company ( a minimum of 3 years’ experience in the relevant field is                 required

2.       PACRA Certificate of Incorporation;

3.       ZRA Tax Registration Certificate;

4.       Reference list of  major clients in the past three years ;

5.       A list of international Quality Assurance certificates held by the company. (e.g. ISO 9001) (if any).

If the company will be selected for the roster a unique number will be issued as easier future reference and the following additional documentation shall be submitted to complete the records.

1.      Copy of the most recent Audit Report and Financial statement (3 years)

2.      Declaration of no litigation for the past 3 years (issued by solicitor)

Response to this EOI with relevant documents as listed above must be delivered in a sealed envelope to the address below by 14:30 Hours local time, 28th February 2017

 

The Deputy Country Director

United Nations Development Programme

P.O. Box 31966

Alick Nkhata Road,

Lusaka, Zambia

The EOI should be labelled, “UNDP EOI /01/2017 for the Supply of [insert typology of product or services to be supplied]”-  

Electronic Submissions are welcome (but not exceeding 10Mb) and can be sent to the following email address: procurement.zm@undp.org

 

Expressions of Interest received after the above deadline or without the minimum required documentation may not be considered.

Disclaimer: The inclusion in the roster of UNDP Zambia supplier does not entail any commitment on the part of the UN, either financial or otherwise. The UNDP reserves the right to accept or reject any or all EOI without incurring any obligation whatsoever. Only successful applicants will be contacted and issued a unique reference number from the roster.  Invitations to bid and any subsequent purchase order will be issued in accordance with the rules and procedures of UNDP.