The term “procurement” refers to the process of acquiring goods, works and services. The process spans the whole cycle from identification of needs, choosing adequate procurement methods, sourcing suppliers and evaluation of their offers up to the award of contract. An integral part of the procurement process is the management of the contracts and assets through the whole project life cycle.

UNDP procurement is based on the principles of:

    Best value for money
    Fairness, integrity and transparency
    Effective international competition
    Interest to UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process)

UNDP procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market and negotiates and maintains local Long Term Agreements (LTA) for goods and services that are frequently used by business units and development partners.
The UNDP Zambia Procurement Unit aims to provide quality service and timely, effective and efficient delivery.

Invitation to Bid ITB number: 004/2016

United Nations Development Programme (Zambia) as a Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) Programme, requests bids from qualified bidders for the Supply of Insulation and Refrigeration Materials and Installation in 23 Trucks for Medical Stores Limited for distribution of Pharmaceutical and Health Products in the Republic of Zambia.

1. Bidding is open to interested and qualified bidders experienced in providing the said goods and related services.

2. Interested companies should demonstrate in their bids that: 

   a) they are a legally registered entity  to perform the task; and

   b) they have a proven track record in the last 5 years in providing similar goods and services with comparable complexity .

Prospective bidders can obtain the complete tender document at and

3. Prospective bidders will be evaluated on the following evaluation criteria which are provided in the bidding documents:

·               Minimum of 5 years’ experience in similar contracts.

·               Highest value of contract over the past 5 years of not less than USD50,000.00.

·               Full compliance of bid to the technical requirements.

·               After-sales service of at least once in 12 months

4. Completed bids with supporting documents in accordance with the bidding documents must be received no later than 14th July, 2016 by 15:00 hours pm, local time, to be delivered and deposited in the tender box located at the UN House Registry at the address below;

“Supply of Insulation and Refrigeration Materials and Installation in 23 Trucks for Medical Stores Limited for distribution of Pharmaceutical and Health Products in the Republic of Zambia”

              Deputy Country Director (Operations)

              United Nations Development Programme

              9350 Alick Nkhata Road, P.O Box 31966

              Lusaka Zambia

Official Address for e-submission:; PDF files only, password protected, max. file size per transmission: 8GB max.

5. Bids will be evaluated by the Evaluation Team in accordance with internationally accepted practices. The UN reserves the right to accept or reject, in part or whole, any or all of the bids at any time without assigning any reason whatsoever. Further, the UN does not bind itself in any way to select the firm offering the lowest price. 

6. The costs of preparing the proposals and of negotiating the contract are not reimbursable by the UNDP.

7. Bids must be valid for 120 days from the deadline for submission. The UNDP will make its best effort to select a firm within this period.

Telephone enquiries will not be entertained



Project Concepts must be submitted in a sealed envelope by registered mail, private courier service, through e-mail or by hand delivery to the address given below:

Registered mail:    

The National Coordinator

UNDP GEF-Small Grants Programme  

United Nations Development Programme                                

United Nations House 9350, Alick Nkhata Rd

P. O. Box 31966, LUSAKA                        

Hand delivery or by private courier service:

The National Coordinator

UNDP GEF-Small Grants Programme

United Nations Development Programme

United Nations House 9350, Alick Nkhata Rd

P. O. Box 31966, LUSAKA   

Or by E-mail:

The deadline for submission of applications is Thursday, 23rd  June 2016 at 16:00hrs.


Country: Zambia

Deadline for submission of applications: 22nd June 2016 at 17:00hrs

Period of assignment/services: 35 days

Any request for clarification must be sent by standard electronic communication to the following e-mail . UNDP Zambia will respond in writing by standard electronic mail.

Related Documents
Contact UNDP in Zambia
Correspondence and Inquiries Phone: +260 211 250800/ 254586 Fax: +260 211 253805
Resident Coordinator Annual Report
View 2011 Report


UNDP Zambia Resident Coordinator Annual Report 2011.

The Zambia Country Office is headed by Ms. Kanni Wignaraja.